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Fee Types & Structures
Create fee types such as tuition, admission, exam and transport. Set a separate amount for each class in one fee structure.
School Fee Management
Software
Set up fee structures once. Dues are generated for every student and month, and the office collects any mix of fee heads on one printed receipt.
- Different amounts for each class, and for new and existing students
- Discounts, fines and part payments on one receipt
- Payment confirmation SMS to parents, sent automatically
Features
From Fee Structure to Receipt
Built around how Indian school fee offices actually work: monthly and quarterly dues, sibling discounts, late fines and part payments.
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Monthly Collection Schedule
Choose which months a fee is collected in, with due dates. Dues are generated for every month automatically.
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Assign Fees in Bulk
Assign a fee structure to a whole class, or only to new or existing students. Auto-generate assignments for the full session in one step.
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Multi-Head Receipts
Collect several fee heads and months on one receipt, with discount, fine and part payment. Print it immediately after saving.
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Cash and Online Payments
Record cash or online payments with gateway (Razorpay, PayU, Paytm, PhonePe, CCAvenue), transaction ID, and a receipt screenshot upload.
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SMS to Parents
A payment confirmation SMS goes to the parent's registered mobile number when a fee is collected. The office can switch it off per receipt.
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Received Payments Report
Filter collections by date, class, fee type and session. See total generated, total received and outstanding amounts.
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Student Fee History
Every student's dues, payments, pending and overdue amounts on one screen. Quick answers when a parent calls.
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Transport Fees Included
Allocating a student to a bus stop bills the transport fee for that stop's fare zone automatically.
How It Works
How Fee Collection Works
Create fee types
Add the fee heads your school uses: tuition, admission, exam, activity, transport and so on.
Build fee structures
Set the amount for each class, the collection months and the due dates.
Assign to students
Apply structures to classes, or to new or existing students. Monthly dues are generated automatically.
Collect and track
Accept payment, print the receipt, SMS the parent, and follow up pending dues from the reports.
Connected
Fees Connected to the Rest of Your School
Fee management shares its data with the other P Soft Tech modules.
Transport Fare Zones
Each fare zone becomes a fee structure. Allocating a student to a stop bills the right amount.
Transport management βParent Mobile App
Parents see their child's fee receipts and dues on their phone.
See the apps βSchool ERP Dashboard
Fee collection totals appear on the ERP dashboard next to attendance and admissions.
School ERP β
Common Questions
Fee Management FAQ
Yes. A fee structure holds a separate amount for every class, and you can choose whether it applies to new students, existing students, or both.
Yes. You choose the collection months and due dates for each fee structure, and dues are generated for every month automatically.
Yes. When a fee is collected, a payment confirmation SMS is sent to the parent's registered mobile number. The office can turn it off for a single receipt.
Cash and online payments. For online payments you can record the gateway (Razorpay, PayU, Paytm, PhonePe or CCAvenue), the transaction ID, and attach a screenshot of the receipt.
Yes. Discounts and fines are entered on the receipt at the time of collection, and part payments are supported.
The Received Payments and Student Payments screens show total generated, received, pending and overdue amounts, filtered by class, fee type, session and date.